Invoicing details and e-invoicing portal
Posti, the postal and logistics service company in Finland has informed us that PAU’s strikes are going to cause delays in mail operations. For this reason, delays for incoming paper invoices are expected. Estimated delays from Sweden and Baltic countries are few days. Other parcels within the EU will most likely be also delayed by a few days.
The strike has the greatest effect on international letter items delivered by air transport from countries outside of Europe (such as the US, Japan or China). Such shipments will not be sent until after the strike. The letterbox-delivery of international letters will also be suspended.
For these reasons, we kindly ask You to send our purchase invoices by e-invoicing portal or email Your invoices as PDF files.
The e-invoicing portal enables you to create and send e-invoices to S Group companies. The free-of-charge service is targeted at suppliers who do not have an e-invoicing service. The service requires registration. Go to the e-invoicing portal at . Instructions in English can be found from portal.
You can read more information of S Group invoicing details and e-invoicing portal from this web page by scrolling down the page.
If you are S-Group supplier and you have sent invoices to address: SOK PT Invoicing, PO Box 24, 87788 S-GROUP, please send your invoices by e-mail below in pdf format email@example.com. If you have any questions you can contact to firstname.lastname@example.org.
If you are S-Group supplier and you have sent invoices to address: SOK CG Invoicing, PO Box 23, 87788 S-GROUP, please send your invoices by e-mail below in pdf format email@example.com, one invoice / pdf. If you have any questions you can contact to KTlaskut@sok.fi.
S Group aims to receive only electronic invoices
Electronic invoices bring cost savings for the sender and the recipient, as they reduce the number of work phases and make the processing of invoices easier and more efficient.
The e-invoicing addresses for the S Group companies are available through the link at the bottom of the page.
For the internal circulation of invoices, electronic invoices must include the name of the unit and the employee who placed the order, as well as any other agreed identifiers.
S Group uses OpusCapita Solutions Oy as its e-voice operator. OpusCapita's operator code is E204503. Please note that North European Oil Trade uses Basware, whose operator code is BAWCFI22.
The request to use electronic invoices does not concern goods purchase invoicing through the EDI services of Inex Partners, North European Oil Trade, Meira Nova and SOK. Such invoices will continue to be transmitted through EDI connections.
If you do not have an e-invoicing service, you can create and send electronic invoices to the S Group using a free service. More information and instructions are available through the link at the bottom of the page > e-invoicing portal.
Recurring invoice automation for expense invoices
We use recurring invoice automation to process our expense invoices, as it significantly accelerates our invoice processing. The recurring invoice processing software requires a contract number or similar recurring data for the invoice message.
The contract number or similar data must be included in the invoicing message for expense invoices as follows:
On Finvoice electronic invoices, the contract number is placed in the element:
< InvoiceDetails >
< AgreementIdentifier > Contract number < /AgreementIdentifier >
< /InvoiceDetails >
On TEAPSSXML electronic invoices, the contract number is placed in the element:
< ContractInformation >
< Contract_Number >Contract number< /Contract_Number >
< /ContractInformation >
SOK invoicing adresses for grocery and consumer goods:
GROCERY GOODS SOK PO Box 24, 87788 S-Group PDF-invoices: firstname.lastname@example.org Telep. +358 10 76 86010
CONSUMER GOODS SOK PO Box 23, 87788 S-Group PDF-invoices: email@example.com Telep. +358 10 76 86010
EDI INVOICING MUST BE AGREED WITH SOK
The e-invoicing portal enables you to create and send e-invoices to S Group companies. The free-of-charge service is targeted at suppliers who do not have an e-invoicing service. The service requires registration.
Instructions and support for the e-invoicing portal, Basware Corporation, tel. +358 600 97373 (€3/min. + local network charge)
Service hours: Mon–Fri 8.00 a.m.– 5.00 p.m. (EET)
In a questions concerning invoice contents, please contact your S-group contact person or the Accounts Payable –department for whom the invoice belongs to.